Senior HR & Admin Executive

Work Location:
Sysmex Malaysia Office at Glenmarie, Shah Alam

Job Summary

We are seeking an experienced and detail-oriented Senior HR & Admin Executive to join our team. In this role, you will manage and support key HR and administrative operations within a multinational corporate environment. You will play a critical role in ensuring efficient HR processes, regulatory compliance, and positive employee experience.

Key Responsibilities

• Act as a key HR operations partner supporting recruitment execution activities, including candidate screening, interview coordination, profiling assessments, pre‑employment medical examinations, reference checks, and hiring administration.
• Partner with employees and reporting supervisors to ensure a smooth and positive employee lifecycle experience through effective coordination of onboarding and offboarding activities.
• Manage onboarding and offboarding administration, including employee data creation, personal documentation collection, exit processing, and clearance of company assets, system access, and cash advances in accordance with company policies.
• Coordinate payroll activities by preparing and submitting employee movement data, payroll changes, and leave encashment payout accurately and on time to the outsourced payroll vendor.
• Administer leave management processes, including maintaining leave calendar cycles and updating annual and ad‑hoc public holidays.
• Manage employee insurance processes including enrolment, updates, terminations, and support claims and policy administration with insurers and internal stakeholders.
• Support workforce learning and development by sourcing training programmes and administering HRD Corp training grants, including application, claims, and coordination with internal stakeholders and training providers.
• Serve as the custodian of HR and training records, ensuring accuracy, completeness, and compliance with internal procedures.
• Provide general administrative operational support, including facilities coordination, and employee engagement initiatives.
• Support other ad‑hoc duties and project related to HR and Administration functions as required.

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.
• Minimum 7–10 years of hands‑on experience in HR operations, including recruitment, onboarding/offboarding, payroll coordination, and training administration.
• Proficient in using HRIS or HR software systems; experience with SuccessFactors is an added advantage.
• Good knowledge of local employment laws, statutory compliances requirements, and familiarity with HRD Corp processes.
• Familiarity with ISO standards and GDPMD requirements is an advantage.
• High level of integrity, confidentiality, and professionalism in handling HR matters.
• Detail-oriented with a strong focus on accuracy and consistency, especially in managing HR data, records, and documentation.
• Good communication, coordination, and stakeholder management skills.
• Self‑motivated, reliable, and able to work independently with minimal supervision.

Why Sysmex Malaysia?

• Industry Leader: Be part of a pioneering company recognized globally in invitro diagnostics.
• Thriving Growth: Contribute to a multinational organization with a strong record of sustainable financial performance.
• Exceptional Benefits: Enjoy a comprehensive benefits package, plus exciting perks like sponsor fit and fun activities.
• Invested in You: Customize development programs, mentorship opportunities and career advancement pathways.
• Engaged Community: Activities designed to foster a vibrant, inclusive and collaborative workplace culture, and have a positive impact on the environment, society and community.

At Sysmex Malaysia we values diversity and inclusivity, and we welcome individual with relevant experience to apply and join our dynamic team

“Together For A Better Healthcare Journey”.