Sales Administration Executive

Job Title                                         SALES ADMINSTRATION EXECUTIVE

Country                                          Vietnam, Ho Chi Minh City

Position Type                                 Regular

Immediate Superior (title)              Sales Controlling Specialist

Immediate Subordinates (title)      Non

Key Job Purpose:

• To provide timely and effective administrative support to sales team
• To assist sales activities to promote Sysmex brand, products and service.

• To assist field events to develop level of customer satisfaction.

Summary of Functional Duties & Responsibilities:

1. 1. To attend weekly meetings, write meeting minutes, follow up sales activity progressing and tracking for all reports from sale teams
   2. To check concordance of technical specification with tender requirement for reagent tenders and analyzer tenders
   3. To consolidate tender information monthly.
   4. To evaluate dealers as and support QM to handle FCA as regulation of company.
   5. To support Sales team to make quotation, contracts and other tasks while sales members are on business trip.
   6. To support marketing team for workshops.
   7. To prepare all documents and relevant papers of tender and send them to dealers, be responsible to get and recordkeeping all tender announcements
   8. To handle tender explanation
   9. To be responsible for purchasing for sales activities
   10. To update documents on system as ISO procedure
   11. Be willing to get new assignments from Sales Controlling Specialist
   12. To read, update and follow company's standard operating procedures and guidelines in daily work. 
   13. To support Managers / Supervisors to make, review and improve standard operating procedures and guidelines. 

Authorize :

• To use equipment and facilities of the Company to serve the purpose to complete the task.
• To enjoy the full benefits stipulated in the labor agreement and labor law.
• To refuse to perform the tasks assigned by Manager/ Superiors which not in conformity with the law.
• To co-operate with relevant departments to carry out daily works under the provisions of the Company.

Job Specification :

Minimum Education Required

University or equivalent

Minimum Experience Required

Min 2 years relevant working experience in sales administration, preferably in IVD field

Skills and Knowledge Required

PC literate, Good English Communication

Attitude Required

Higher sensitivity to work performance with positive mind-set of customer satisfaction, teamwork & compliance.

Knowledge Desired but not Essential

Product knowledge about hematology, hemostasis, urinalysis & bio-chemistry, marketing principals

Travel Requirement

Flexible to respond to customer request & regional meeting/training

Key Competencies :

Good

V. Good

Excellent

1

Professional / Technical Expertise

Ö

2

Organization and Accomplishment

Ö

3

Judgment - Problem Solving

Ö

4

Customer Orientation

Ö

5

Business Acumen

Ö

6

Communication

Ö

7

Diversity

Ö

8

Creativity & Innovation

Ö

9

Teamworks

Ö

10

Decision Making

Ö

11

Project Management

Ö